Microsoft Windows SharePoint Services
takes Microsoft Office beyond the desktop application and brings it online so
that we can share and collaborate more effectively with other people in
company, group or organization. SharePoint is a web site that can be displayed
in a browser such as Internet Explorer, and includes an interface for
displaying lists and libraries in a secure database.
SharePoint also contains
various web-parts that can display sorted or filtered information in various
ways, or can display some kind of custom functionality. SharePoint can be used
for something as simple as a list of contacts, or for something as complex as a
project management dashboard for a new store opening.
Document management and
sharing are the most important features of Windows SharePoint Services. We can
use these features to create, manage, and share documents easily. Because these
features are integrated with Office 2007, and can easily find them and use
them.
File Menu Integration
Document
sharing is fully integrated into the File menu in most Office 2007
applications. You can use the File menu to open or save documents in a document
library on a SharePoint site.
Document Check-in and Check-out
Windows
SharePoint Services provides an intuitive, easy-to-use method for tracking the
version history of a document. First, if you want to work on a document that is
stored in a document library, you can check out the document. When you do this,
other users cannot make changes to the document. This helps prevent the
confusion that can occur when multiple users make simultaneous changes to the
same document. When you finish working on the document, you can check in the
document so other users can work on it. To check out a document, you must be a
member of a site group with the Edit Items right for that SharePoint site.
Version Tracking
Windows
SharePoint Services also handles version tracking for documents stored on a
SharePoint site. Windows SharePoint Services keeps copies of previous versions
of each document so you can go back and view the changes that were made to a
document at any time.
Integrated Web Discussions
Windows
SharePoint Services enhances the existing shared editing features in Office
2007 by providing inline discussion tools and by storing inline discussion
comments on the SharePoint site. This means that reviewers can add their
comments directly to the document and that reviewer comments are stored and
managed centrally, so they are available whenever an editor or reviewer opens a
document from the SharePoint site.
Document Workspace Sites and Meeting Workspace Sites
Windows
SharePoint Services introduces Document Workspace sites and Meeting Workspace
sites, which are innovative new tools for communicating and sharing. A Document
Workspace site or Meeting Workspace site is a SharePoint site that you can
quickly create from an Office 2007 application to share a particular task,
document, or project.
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